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Most importantly, have a good time! Your guests will take their lead from you. If you spend the evening sitting and chatting, your guests will do the same. However, if they see you & your wedding party dancing and having a good time, they will too. It really does work this way!
If you are using professional wedding service providers (eg. caterers, photographers, DJs etc.) make sure you read the fine print before signing the contract (eg. total cost, cancellation policies, deposits, start & end times of their services etc.)
Make sure that the bridal party arrives on time for the ceremony. This is vital. Secondly, if you are going for pictures after the ceremony, try to plan plenty of time for you and your wedding party to arrive at the reception venue on time. Although an entire reception being exactly on time seldom happens, dinner should start close to the time indicated on the invitations. If dinner is late and the speeches run too long, it can significantly change the atmosphere of your reception.
Be flexible with your music! Allow your wedding DJ or Band to read the crowd. Trying to program the entire evening's music by choosing too many songs seldom works. You need to allow for guests' requests and what your DJ or Band sees is going over well at your reception.
When deciding on a location for your reception, consider your parking needs, a large enough area to accommodate your guests, a dance floor, noise codes, handicapped access, cleanup times, and any other needs of your vendors).
If you are having your ceremony & reception at the same location, do not start things too early. Typically, guests remain comfortable in the same location for six or seven hours at most. Therefore, your ceremony should be in the late afternoon if you are planning on celebrating until midnight or later.
Summer Weddings: An occasional mistake made by grooms and brides is to plan the dancing of a summer wedding to start in the early evening (eg. 8:00pm) If the sun is up and it is still bright outside, your guests will not be in the “dancing mood”. When planning the evening agenda of your summer reception, you should have your dance start between 9pm or 10pm, depending on time of year. Adjust the start times of your dinner and speeches accordingly.
Winter Weddings: In contrast to a summer wedding, winter weddings see darkness fall in the late afternoon and early evening. Dancing moods are easily created earlier in the evening, due to the simple fact that is dark outside while it is cozy and dim inside. Most winter celebrations see dances starting around 8pm or 9pm and going until 2am.
Ask the venue manager to make arrangements for adjusting the air conditioning if necessary as the room fills up and the dancing starts. Guests don't like to dance if the room is too warm, especially during those warm summer nights.
If your wedding will consist of many underage guests, adult supervision is a MUST. Make sure the parents or chaperones know what their responsibilities are and that they are available at all times. Your catering staff and entertainers will be busy performing their functions, so it is important for them to know who the chaperones are and where to find them. It is best that no alcohol be available to minors in any case, because your liability can be questioned, even after your guests have left your party.
When deciding on times for your wedding, don't let the reception go on too long. It is best to have everyone in good spirits at the end rather than having your guests dwindle down to a few in the wee hours of the morning.
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